Site Host FAQs
Who can submit a project?
Local homeowners, nonprofits, schools, churches, and other eligible 501(c)(3) organizations in Jackson County can submit requests for JCUW's Day of Caring.
How do I submit a project?
Jackson County United Way must receive the following to consider your project:
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A Signed Project Release of Liability Waiver (included on online PRF)
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A Certificate of Insurance (COI) is REQUIRED EVERY YEAR to fulfill project request. The certificate holder should be listed as Jackson County United Way. Without this form, your project WILL NOT BE considered. This can be acquired for free from your insurance agent and they can either mail to PO Box 94 in Seymour or email to emily@jacsy.org.
What is the deadline for submitting a project?
Project submission deadline is on Monday, April 6th. Check out this year’s Day of Caring event page for all of the specific dates and deadlines!
What types of projects can be a part of Day of Caring?
We have volunteers with varying interests and skills! Some potential projects that can be submitted include:
- Painting & beautification
- Landscaping & gardening
- Organizing donations
- Office work & administrative tasks
- Hands-on construction or repair work (case by case basis)
- Inside (nonprofits, churches, and schools only) or outside building clean-up
If you have an idea that falls outside these categories, please reach out to discuss if it's something we can take on. We want to work together to create an opportunity for volunteers to help you or your organization!
What types of projects can are not accepted for the Day of Caring?
- Ramps
- Roofing
- Plumbing and Electrical
- Foundation
- Large Tree Removal
- Second Story Gutters
- Others if determined unsafe or hazardous by a DOC Survey Committee Member
What is the timeframe I should consider for volunteers to be at my project?
We advise Project Hosts to submit projects that would take an average of 2 to 4 hours to complete by a group of volunteers.
How are volunteers matched with projects? What if my project requires specific skills?
Matches are made based on team size, skills, interests and project needs.
If your project requires skills beyond the scope of the Day of Caring and our volunteer capacity, we will inform you that your project will not be able to be completed. In some instances, we may be able to refer you to other groups or organizations who may be able to assist in the completion of your project.
Do we need to provide supplies, materials, and tools for volunteers to complete our project?
Project Hosts must supply any necessary materials to complete their project. This may include paint, cleaning supplies, landscaping tools, gardening materials, or whatever your project requires. You do not need to provide food for the volunteers, although snacks are always welcome and we encourage you to have water readily available, especially for outdoor, labor-intensive projects.
What if my organization cannot provide the necessary tools and supplies needed to complete our project?
Project Hosts can request that volunteers bring the supplies and tools their project may need if they cannot supply the items themselves. Project Hosts are responsible for noting any required tools or supplies on their Project Request form.
Please communicate any needs for supplies to our team at United Way so we can explore more options together!
What happens if there is bad weather on Day of Caring and my project is outdoor?
JCUW offers a rain date to volunteers and project requestors. This year, our Rain Date is on Friday, May 16th. While we recommend volunteer groups keep this date open, we also understand that many groups cannot leave work or close their offices for a second day. With this in mind, we strongly encourage project hosts to have a backup plan if possible and independently coordinate a rescheduled date with your Volunteer Teams!
Who should I contact with additional questions?
For more information, contact Emily Engelking at emily@jacsy.org or 812-522-5450 x4. We look forward to working with you to get your project(s) completed at Day of Caring!